Now Hiring


Full-Time Office Manager

Job Responsibilities

An educational and scientific nonprofit organization seeks a full-time Office Manager to perform a variety of administrative and clerical tasks. The successful candidate will ensure the efficient and smooth day-to-day operation of our office by assisting in daily office needs and managing the Institute’s general administrative activities. Position works closely with all staff and reports directly to the Executive Director.

Responsibilities include:

  • Acting as the primary point of public contact
  • Creating/sending email blasts promoting upcoming events, etc. (Mailchimp)
  • Keeping website pages current (WordPress)
  • Working with Program Director to schedule event promotion on staff calendar
  • Posting upcoming events on NHI social media pages
  • Maintaining donor database (Bloomerang)
  • Bookkeeping (Quickbooks), including reconciliation of monthly bank statements
  • General office responsibilities

The ideal candidate should have excellent oral/written communication and organizational skills.


  • Concern for nature, environmental stewardship, and education
  • Minimum 2 years administrative experience, ideally in nonprofit sector
  • Ability to multi-task and collaborate in a small-team setting
  • Word processing, creating spreadsheets and filing.
  • Extensive software skills are required.
  • Full Covid vaccination (booster) and willing to wear a mask.
  • Capacity for graphic work (e.g., designing promotional materials and fliers) a plus.  


Hourly: $17.50/ hour; full-time; eligible for group health insurance; reports directly to Executive Director.   

To Apply

Candidates should submit resume and cover letter outlining reasons for interest in this position, to:

The Natural History Institute promotes equal opportunity in employment, educational programs, and activities. Discrimination is prohibited based on race, color, religion, national origin, citizenship, sex, sexual orientation, gender identity, age, disability, and qualified veteran status.